Frequently asked questions about Rekaz

Rekaz (Rekaz ERP) is a Saudi cloud system for running organisations, Arabic-first with an English interface, used from the browser and phone. It brings HR and payroll, warehouses and procurement, and administrative correspondence into one system, and covers the whole employee journey from hiring to end of service and the final settlement.

Employee records and the full employee file, contracts and letters, leave and balances, attendance and shifts, payroll and pay runs, end of service and settlements, probation, violations and penalties, GOSI, Muqeem and Mudad, recruitment, performance reviews and training, warehouses and inventory, procurement and suppliers, custody, administrative correspondence, payroll accounting entries, and reports and dashboards.

Yes. It calculates leave entitlement, the end-of-service benefit and the resignation shares under the Labor Law, applies the schedule of violations and penalties from your work regulations, and lets you set policies to suit your organisation.

With ZKTeco fingerprint devices (connected and synced), from their phone inside the boundary of set work locations, or by importing an attendance file. Rekaz applies shifts and working rules, counts lateness and absence, and once the month is approved its effect moves to payroll.

Yes. The employee portal installs as an app on Android and iPhone straight from the browser, with no app store. Employees request leave, advances and attendance corrections, see their payslip, leave balance and custody, and managers approve their team's requests.

You design the approval path for each request type yourself: direct manager, then HR, then finance, or any order you need. Each approver is notified, authority can be delegated during leave, and late requests are escalated automatically.

The monthly payroll centre brings together allowances and deductions and the effect of absence, leave, penalties and advances, flags differences before approval, then issues the pay run, employee payslips and payment orders, with the Mudad payment cycle, financial closing and accounting entries.

Yes: GOSI settings, reconciliation and transactions; Muqeem transactions with iqama expiry alerts (Saudi employees are excluded automatically); the Mudad payroll payment cycle; and a compliance and Saudization dashboard.

Yes. A careers portal for jobs and applicants, interviews and candidate scorecards, job offers, onboarding for new hires, then performance review forms and training throughout employment.

The connection is encrypted, administrator accounts have two-factor authentication, permissions follow each job, branch and department, every action is kept in an audit log, and the database is backed up.

Yes. You define branches, departments and sections, grant permissions and approvals per branch and department, and see reports per branch or for the whole organisation.

Yes. Rekaz imports employees from an Excel file, and we help you prepare your data when your subscription starts.

The price depends on the number of employees and the modules your organisation needs. Send us your name, organisation and headcount and we will send you a quote.

Press "Subscribe now", enter your name, organisation and number of employees, and WhatsApp opens with a ready message to the Rekaz team. We will contact you to show the system and set up your organisation's account.

An HR system (HRMS) keeps employee data and processes in one place: records and contracts, attendance and leave, payroll, reviews and end of service, instead of spreadsheets and paper, with electronic approvals and live reports.

A payroll system only calculates wages and issues the pay run. An integrated HR system such as Rekaz includes payroll together with everything that affects it: attendance, leave, penalties, advances and end of service, so data is never re-entered between two systems.

Check that it is in Arabic and applies the Saudi Labor Law to leave and end of service, supports fingerprint devices and phone check-in, applies your penalty schedule, follows Muqeem, GOSI and Mudad, lets you design approval paths, has a mobile employee portal, and is priced for your headcount.

No. A cloud system runs from the browser and phone with nothing to install and no in-house servers; updates arrive automatically and the data is backed up.

From the employee's start date and length of service; the entitlement rises automatically from 21 to 30 days after five years, days taken are deducted, and the employee sees the balance in the portal.

Yes, from the employee portal on phone or computer; they see the request status and their balance, and the approver is notified at once.

According to the tiers set in your leave policy: full pay, then three quarters, then unpaid, reflected in that month's pay run.

Yes, a clash report lists any punch or absence on approved leave days so it can be corrected before the attendance month is approved.

It supports ZKTeco devices with connection and sync, and attendance can be imported from a file for any other device that exports its logs.

A punch is accepted only inside the work locations you set, it is shown with its location and time for review, and excluded punches are reviewed on a separate screen.

Yes, by the attendance and penalty policy you set; the effect shows in the penalty report and the pay run once the attendance month is approved.

It tracks the Mudad payment cycle from preparation to settlement, manually or through an integration where available to your organisation.

Yes, by the GOSI settings you set, with reconciliation between the system and GOSI records.

Yes, an advance is requested from the portal and approved, then repaid from salaries by the approved plan.

Yes, the monthly pay run and final reports export for accounting and payment.

Yes, it applies the resignation shares (none, one third, two thirds, full) by length of service and shows the calculation.

The last actual wage under the Labor Law; Rekaz takes its components from the pay elements set up in your organisation.

Yes, payment for the remaining balance is calculated and added to the final settlement.

Yes, the end-of-service provision report shows each employee's accumulated liability every month.

Before the end date by the period you set; the alert reaches the manager and HR with a link to the review.

The system records an extension agreed in writing within the legal limit and updates the end date and alerts.

The system escalates the request automatically to the next level by the escalation rules.

Yes, define the violations and the penalty for each repetition as in your approved regulations.

Once the case is approved, the deduction moves to the month's pay run and shows on the employee's payslip.

Yes, lateness and absence violations are suggested from approved attendance instead of being entered by hand.

Yes, compliance alerts remind you before iqamas and documents expire, by the period you set.

Yes, automatically, and other nationalities can also be excluded in the Muqeem settings.

Yes, the Saudi compliance dashboard shows the number and share of Saudi employees and readiness indicators.

No, the portal installs from the browser as an app on the home screen on Android and iPhone, and also works on a computer.

With their national ID or iqama number and the password HR creates for them, which they change at first sign-in.

Yes, they are notified of every request and approve or return it from their phone.

Yes, you define warehouses and their locations, each warehouse has a keeper and a deputy, and items move between them with transfer documents.

From the employee portal; the request follows the approval path and is split across the warehouses that hold stock, and whatever is short becomes a purchase request.

Yes, a periodic count compares the physical quantity with the system balance and shows the differences in the count report.

Yes, each item has a barcode used to find and identify it.

Yes, any quantity the warehouses cannot supply when an issue request is split becomes a purchase request.

Yes, the supplier statement shows its invoices, payments and the remaining balance.

No. Rekaz records incoming supplier invoices and their payments and does not issue sales invoices; sales invoicing stays in your accounting system.

Yes, documents are attached to the letter, stay with it in the archive, and can be downloaded when needed.

From the completion-time centre, which lists letters past their time and escalates them automatically.

Yes, every letter is archived with a barcode cover and can be found by its number or subject.

No. Rekaz covers HR and payroll, warehouses, procurement and administrative correspondence, and produces accounting entries for payroll, the end-of-service provision and supplier payables to be posted to your accounting system; it has no general ledger or financial statements.

Yes, by exporting the monthly entries and reports to post them into the accounting system your organisation uses.

Rekaz manages custody handed to employees and its handover and return; it does not calculate fixed-asset depreciation.

For organisations in Saudi Arabia, companies, schools and others, that want to run their employees, warehouses and correspondence in one Arabic system.

Yes, the interface is fully Arabic and every user can switch it to English.

Use "Subscribe now" or "Ask Rekaz" on any page, or WhatsApp +966504378092.

No. This page covers school employees and HR procedures, not student information or learning management.

Yes. The system manages employees with their contracts, titles, policies and requests according to the organisation’s settings.

Request a demonstration and review the approval paths, leave policies and payroll components you need before starting.

Yes. The employee structure supports branch and department fields used by several operational actions and reports.

No. A branch assignment must not be treated as legal or technical isolation between independent organisations without a detailed permission and data-design review.

Yes. Request a demonstration and share the number of branches and approval paths required for a review against suitable settings.