RekazHR and payroll system
  1. Rekaz
  2. Leave

Employee leave management

Rekaz moves leave from paper and spreadsheets to a clear online path: the employee requests leave from the phone, the manager and HR approve it, the balance is deducted automatically, and its effect reaches attendance and payroll with no manual entry.

Leave: what Rekaz offers

Balances calculated automatically

Annual leave accrues by length of service and start date, with carry-over set by your policy.

Configurable leave types

Annual, sick, emergency, marriage, bereavement, new baby, Hajj, unpaid and more, each with its own conditions and attachments.

Flexible approvals

Direct manager then HR, or any order you set, with delegation while an approver is away.

Public holiday calendar

Eid holidays, National Day and Founding Day are set once and left out of leave day counts.

Effect on payroll

Unpaid leave and sick leave at its rate flow into the same month's pay run.

Return to work

Track each employee's return, follow up late returns, and review sick leave attachments.

Annual leave balance and leave pay calculator Free tool: work it out now, step by step, under the Labor Law

Leave under the Saudi Labor Law in brief

  • Annual leave is 21 days, rising to 30 days once the employee has completed five continuous years with the employer.
  • Sick leave is up to 120 days a year: 30 days on full pay, then 60 days on three quarters of pay, then 30 days unpaid.
  • Paid leave of 5 days for marriage, 5 days on the death of a spouse, parent or child, and 3 days for the birth of a child.
  • Hajj leave of 10 to 15 days on full pay, once during employment, after at least two continuous years of service.

General information; the reference is the Saudi Labor Law, its implementing regulations and their amendments.

Leave: frequently asked questions

How does the system calculate the annual leave balance?

From the employee's start date and length of service; the entitlement rises automatically from 21 to 30 days after five years, days taken are deducted, and the employee sees the balance in the portal.

Can employees request leave from their phone?

Yes, from the employee portal on phone or computer; they see the request status and their balance, and the approver is notified at once.

How is sick leave treated in payroll?

According to the tiers set in your leave policy: full pay, then three quarters, then unpaid, reflected in that month's pay run.

Does the system catch leave that clashes with attendance?

Yes, a clash report lists any punch or absence on approved leave days so it can be corrected before the attendance month is approved.

See also: Time and attendance system · Payroll and pay runs · Employee portal: self-service from the phone · All questions

Ready to run your organisation in one system?

Send your name, organisation and headcount, and we will contact you on WhatsApp to show you Rekaz.

Rekaz ERP · HR and payroll system

Ask Rekaz

Quick answers about the system and its features, then subscribe and contact us on WhatsApp.

Subscribe now
What is Rekaz?

Rekaz (Rekaz ERP) is a Saudi cloud system for running organisations, Arabic-first with an English interface, used from the browser and phone. It brings HR and payroll, warehouses and procurement, and administrative correspondence into one system, and covers the whole employee journey from hiring to end of service and the final settlement.

Which modules does it include?

Employee records and the full employee file, contracts and letters, leave and balances, attendance and shifts, payroll and pay runs, end of service and settlements, probation, violations and penalties, GOSI, Muqeem and Mudad, recruitment, performance reviews and training, warehouses and inventory, procurement and suppliers, custody, administrative correspondence, payroll accounting entries, and reports and dashboards.

Does Rekaz follow the Saudi Labor Law?

Yes. It calculates leave entitlement, the end-of-service benefit and the resignation shares under the Labor Law, applies the schedule of violations and penalties from your work regulations, and lets you set policies to suit your organisation.

How do employees record attendance?

With ZKTeco fingerprint devices (connected and synced), from their phone inside the boundary of set work locations, or by importing an attendance file. Rekaz applies shifts and working rules, counts lateness and absence, and once the month is approved its effect moves to payroll.

Is there a mobile app for employees?

Yes. The employee portal installs as an app on Android and iPhone straight from the browser, with no app store. Employees request leave, advances and attendance corrections, see their payslip, leave balance and custody, and managers approve their team's requests.

How do approvals work?

You design the approval path for each request type yourself: direct manager, then HR, then finance, or any order you need. Each approver is notified, authority can be delegated during leave, and late requests are escalated automatically.

Does it calculate payroll automatically?

The monthly payroll centre brings together allowances and deductions and the effect of absence, leave, penalties and advances, flags differences before approval, then issues the pay run, employee payslips and payment orders, with the Mudad payment cycle, financial closing and accounting entries.

Does Rekaz handle GOSI, Muqeem and Mudad?

Yes: GOSI settings, reconciliation and transactions; Muqeem transactions with iqama expiry alerts (Saudi employees are excluded automatically); the Mudad payroll payment cycle; and a compliance and Saudization dashboard.

Does it cover recruitment and performance?

Yes. A careers portal for jobs and applicants, interviews and candidate scorecards, job offers, onboarding for new hires, then performance review forms and training throughout employment.

Is my data secure?

The connection is encrypted, administrator accounts have two-factor authentication, permissions follow each job, branch and department, every action is kept in an audit log, and the database is backed up.

Does it suit an organisation with several branches?

Yes. You define branches, departments and sections, grant permissions and approvals per branch and department, and see reports per branch or for the whole organisation.

Can we move our current employee data?

Yes. Rekaz imports employees from an Excel file, and we help you prepare your data when your subscription starts.

How much does it cost?

The price depends on the number of employees and the modules your organisation needs. Send us your name, organisation and headcount and we will send you a quote.

How do I start?

Press "Subscribe now", enter your name, organisation and number of employees, and WhatsApp opens with a ready message to the Rekaz team. We will contact you to show the system and set up your organisation's account.

All questions · Leave · Attendance · Payroll · Warehouses and inventory · End-of-service calculator