RekazHR and payroll system
  1. Rekaz
  2. Free tools
  3. Leave balance calculator

Annual leave balance and leave pay calculator

Find out how many days of annual leave an employee has earned since starting, how many remain after the days taken, and what the remaining balance is worth at settlement, by the minimum in the Saudi Labor Law.

Enter the details

Enter the details and press "Calculate" to see the result here, with each step of the calculation.

Rekaz keeps every employee's leave balance up to date

The calculator handles one employee or one case. In Rekaz these figures come from your own employee records, with no spreadsheets or typing things twice.

Balances calculated automatically

Annual leave accrues by length of service and start date, with carry-over set by your policy.

Flexible approvals

Direct manager then HR, or any order you set, with delegation while an approver is away.

Effect on payroll

Unpaid leave and sick leave at its rate flow into the same month's pay run.

See Leave in Rekaz

The Rekaz monthly newsletter

One practical note a month on HR and the Saudi Labor Law, and a heads-up when the calculators change. No spam.

How is the annual leave balance calculated?

  • The employee earns 21 days for each year of service, rising to 30 days for each year once five continuous years are complete (Article 109).
  • Leave accrues in proportion to the days worked, so half a year earns half the leave.
  • Remaining balance = days earned − days taken.
  • Leave pay = remaining balance × (monthly wage ÷ 30), paid when employment ends for the days not taken.

Reference: the Saudi Labor Law, its implementing regulations and their amendments.

Frequently asked questions

When does annual leave become 30 days?

After the employee completes five continuous years with the employer; from then on 30 days accrue for each year.

Is leave pay due on resignation?

Yes, when employment ends the employee is paid for the earned leave days not taken, whatever the reason employment ended.

Can the leave balance be more than the legal minimum?

Yes, if the employment contract or the organisation's policy gives more days than the legal minimum; the calculator uses the legal minimum.

Related tools and pages: End-of-service benefit calculator · Overtime pay calculator · Employee leave management

Ready to run your organisation in one system?

Send your name, organisation and headcount, and we will contact you on WhatsApp to show you Rekaz.

Rekaz ERP · HR and payroll system

Ask Rekaz

Quick answers about the system and its features, then subscribe and contact us on WhatsApp.

Subscribe now
What is Rekaz?

Rekaz (Rekaz ERP) is a Saudi cloud system for running organisations, Arabic-first with an English interface, used from the browser and phone. It brings HR and payroll, warehouses and procurement, and administrative correspondence into one system, and covers the whole employee journey from hiring to end of service and the final settlement.

Which modules does it include?

Employee records and the full employee file, contracts and letters, leave and balances, attendance and shifts, payroll and pay runs, end of service and settlements, probation, violations and penalties, GOSI, Muqeem and Mudad, recruitment, performance reviews and training, warehouses and inventory, procurement and suppliers, custody, administrative correspondence, payroll accounting entries, and reports and dashboards.

Does Rekaz follow the Saudi Labor Law?

Yes. It calculates leave entitlement, the end-of-service benefit and the resignation shares under the Labor Law, applies the schedule of violations and penalties from your work regulations, and lets you set policies to suit your organisation.

How do employees record attendance?

With ZKTeco fingerprint devices (connected and synced), from their phone inside the boundary of set work locations, or by importing an attendance file. Rekaz applies shifts and working rules, counts lateness and absence, and once the month is approved its effect moves to payroll.

Is there a mobile app for employees?

Yes. The employee portal installs as an app on Android and iPhone straight from the browser, with no app store. Employees request leave, advances and attendance corrections, see their payslip, leave balance and custody, and managers approve their team's requests.

How do approvals work?

You design the approval path for each request type yourself: direct manager, then HR, then finance, or any order you need. Each approver is notified, authority can be delegated during leave, and late requests are escalated automatically.

Does it calculate payroll automatically?

The monthly payroll centre brings together allowances and deductions and the effect of absence, leave, penalties and advances, flags differences before approval, then issues the pay run, employee payslips and payment orders, with the Mudad payment cycle, financial closing and accounting entries.

Does Rekaz handle GOSI, Muqeem and Mudad?

Yes: GOSI settings, reconciliation and transactions; Muqeem transactions with iqama expiry alerts (Saudi employees are excluded automatically); the Mudad payroll payment cycle; and a compliance and Saudization dashboard.

Does it cover recruitment and performance?

Yes. A careers portal for jobs and applicants, interviews and candidate scorecards, job offers, onboarding for new hires, then performance review forms and training throughout employment.

Is my data secure?

The connection is encrypted, administrator accounts have two-factor authentication, permissions follow each job, branch and department, every action is kept in an audit log, and the database is backed up.

Does it suit an organisation with several branches?

Yes. You define branches, departments and sections, grant permissions and approvals per branch and department, and see reports per branch or for the whole organisation.

Can we move our current employee data?

Yes. Rekaz imports employees from an Excel file, and we help you prepare your data when your subscription starts.

How much does it cost?

The price depends on the number of employees and the modules your organisation needs. Send us your name, organisation and headcount and we will send you a quote.

How do I start?

Press "Subscribe now", enter your name, organisation and number of employees, and WhatsApp opens with a ready message to the Rekaz team. We will contact you to show the system and set up your organisation's account.

All questions · Leave · Attendance · Payroll · Warehouses and inventory · End-of-service calculator